Nights Away Notification Form

Nights Away Notification

PURPOSE AND USE: This form provides the information a Commissioner requires to APPROVE an event to take place (i.e. POR 9.1b/9.1c). The Permit holder is responsible for ensuring that the appropriate Commissioner is informed about each section attending a nights away event (even a District or County event). For all Nights Away events the information below should be with your Commissioner (or appointee) 7 days before the event (in normal circumstances). How the information is passed on will depend on local arrangements (this may be for example by telephone call, e-mail or online form).

Please ensure that your GSL /DESC is also aware of the event.

Nights Away Notifications are kept indefinately from the date of submissions, however the following sections have different retention periods:

Main Form - Retained indefinately (to support evidence for permit applications and renewals)
Event Management Information - 750 Days (to support evidence for permit applications and renewals)
Other Adults Attending - 365 Days

Event Information
Requestor Email*
Communications about this Nights Away Notification will be sent to this email address.
Enter Email Confirm Email
Unique ID
Type of Event*
(e.g. Sleepover, hike, pack holiday, camp...)
Group(s)*
Click as many groups attending under this NAN as needed
Sections*
Select sections going, click back in to add more than one
Squirrels*
Number of Squirrels Going
Please enter a number greater than or equal to 0.
Beavers*
Number of Beavers Going
Please enter a number greater than or equal to 0.
Cubs*
Number of Cubs Going
Please enter a number greater than or equal to 0.
Scouts*
Number of Scouts Going
Please enter a number greater than or equal to 0.
Explorers*
Number of Explorers Going, NOT performing a Young Leader Role
Please enter a number greater than or equal to 0.
Network*
Number of Network Members going in a non-supervisory role
Please enter a number greater than or equal to 0.
Young Leaders*
Explorers who are performing a Young Leader Role on this event
Please enter a number greater than or equal to 0.
Adults*
Number of Leaders, Supporters, Occasional Helpers, Parent Helpers, Network (In a supervisory role)
Please enter a number greater than or equal to 0.
Total Numbers*
Is this Event being run using Event Passports?*
Event Start Date*
DD slash MM slash YYYY
Event End Date Date*
DD slash MM slash YYYY
Number of Nights (Calculated)
Venue Information
Known Venues*
Select from a list of UK Sites, if your site is not listed please choose "not listed" and provide details in the Venue Details below, and contact us to get it added info@brighousescouts.org.uk
Venue Details*
If your site isn't listed above, please provide Details
Event Management Information
Event Leader & Permit Holder Information

Event Management Team

You MUST include at least 1 Event Leader who is responsible for the event, 1 First Aider and 1 Permit Holder, they may be the same person. Failure to include either will result in your NAN being rejected.
IF using Home Contact procedure, please include the Home Contact person/s in this section

Camp Role	Membership Number	Phone	Email
				Edit Delete
There are no Event Leaders & Permit Holders.

Maximum number of event leaders & permit holders reached.

Other Adults Attending

Names of Adults Attending

As a minimum ALL adults staying overnight must be listed, please include their membership number for checking of DBS status. Any Adults in a leadership role but not staying over should be listed.

Name	Staying overnight?	Compass Membership Number
			Edit Delete
There are no Attending Adults.

Maximum number of attending adults reached.

Activities
Activities (please list. those requiring permits or qualifications, providing details of the activity leader or provider)

Activities

Activity	Activity Permit Required?	Provider/Permit Holder (Inc Membership Number)
			Edit Delete
There are no Activities.

Maximum number of activities reached.

Risk Assessment
I confirm the written risk assessment for this nights away activity has been shared with the responsible commissioner or their deligate*
You must have submitted a written risk assessment before the nights away activity can be approved
I confirm that the risk assessment has been communicated to both adults and young people involved in the event in order for them to understand the risks and how they are managed*
You must have shared this risk assessment with all attending before the nights away activity can be approved
InTouch System and Approvals
InTouch Details*
How will you be managing contact with Parents and Vice Versa www.scouts.org.uk/intouch
Is GSL Aware of the event?*
CAPTCHA
Consent*
I agree that the information captured within this form is acurate to the best of my knowledge. Personal Information for the Activities/Adults/Event Team is kept for 365 days before automatic deletion leaving the summary numbers in place.
I agree
Email
This field is for validation purposes and should be left unchanged.

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Nights Away Notification

Event Information

Venue Information

Event Management Information

Other Adults Attending

Activities

Risk Assessment

InTouch System and Approvals