PURPOSE AND USE: This form provides the information a Commissioner requires to APPROVE an event to take place (i.e. POR 9.1b/9.1c). The Permit holder is responsible for ensuring that the appropriate Commissioner is informed about each section attending a nights away event (even a District or County event). For all Nights Away events the information below should be with your Commissioner (or appointee) 7 days before the event (in normal circumstances). How the information is passed on will depend on local arrangements (this may be for example by telephone call, e-mail or online form). Please ensure that your GSL /DESC is also aware of the event.
Nights Away Notifications are kept indefinately from the date of submissions, however the following sections have different retention periods:
Main Form - Retained indefinately (to support evidence for permit applications and renewals)
Event Management Information - 750 Days (to support evidence for permit applications and renewals)
Other Adults Attending - 365 Days
This form allows the GDPR PII removal of Event Management personal information. Retained 365 Days
Nights Away Notification SubForm. Data retained 365 Days from submission date
Activities (please list. those requiring permits or qualifications, providing details of the activity leader or provider) Data Retained 365 Days from submission